Section 19:

19. (1) (a) Where a vacancy occurs, or it is known that a vacancy is likely to occur in an office to which this Part applies, the responsible officer shall, if he desires the vacancy to be filled, report the fact to the Secretary, certifying at the same time that there is no establishment or financial or other objection to the vacancy being filled. (b) The report under paragraph (c) shall include a recommendation as to the manner in which the vacancy should be filled and whether or not the vacancy should be advertised, and a copy of the report of vacancy shall be forwarded to the Secretary to Cabinet and Head of the Civil Service. (c) The responsible officer shall, as may be required by the special or general directions of the Commission, constitute a promotion board to advise him on the matter. (2) Where the responsible officer recommends that such vacancy should be filled by the appointment or promotion of a member of any Disciplined Force, he shall, when reporting the vacancy to the Secretary, forward a list of all the members of that Force eligible for consideration who are senior to the recommended member of that Force, together with their records of service and that of the recommended member of that Force, and give his reasons for recommending their supersession. CON – 123 [Issue 1] The Constitution (3) Where the responsible officer does not recommend that the vacancy should be filled, by the appointment or promotion of a member of any Disciplined Force he shall, when reporting the vacancy to the Secretary— (a) report to the Secretary the names of the most senior members of the Disciplined Force then serving in the rank from which the promotion would normally be made and state why he does not consider that the members of that Disciplined Force named are suitable for promotion to fill the vacancy; and (b) forward to the Secretary a draft advertisement setting out the details of the vacancy and the duties and qualifications attached to it. (4) Where the Commission has decided that a person should be appointed or promoted to a vacancy in any Disciplined Force, the responsible officer, on being informed of the decision by the Secretary, shall issue the letter of appointment or promotion to the person concerned and shall make such further arrangements as may be necessary to complete the procedure for appointment or promotion.