Section 13: Drawing up of notarial deeds or certified copies

13. Drawing up of notarial deeds or certified copies (1) Every notarial deed or certified copy shall— (a) be drawn up so as to constitute a single document; N37 – 9 [Issue 4] Notaries Act (b) contain no abbreviation, blank, gap or interval except those that are currently used in notarial practice; (c) be legibly written, printed or typewritten in indelible ink; and (d) repeat in words the amount of any sum indicated by means of figures. (2) Where the amounts in figures and in words differ, the amount in words shall prevail, unless the context otherwise requires. (3) Every page of a notarial deed or certified copy shall bear a number and the number of pages shall be indicated at the end of the deed. (4) No word or figure in a notarial deed or certified copy shall be written over another word or figure and no interline or other addition shall be made in the body of the deed or certified copy. (5) Where a word or figure in a notarial deed or certified copy has to be deleted, it shall be deleted in such manner as to remain legible and allow the number of words or figures deleted to be recorded as a marginal note to the page on which the deletion has been made or at the end of the deed or certified copy. (6) Any addition to a notarial deed or certified copy shall be recorded at the end of the deed or certified copy, and before the signature of the parties and the notary. (7) — (8) (a) The typeface shall be “Cambria” in regular style and shall have font size of 12 point, printed on A4 size paper of not less than 90 grams. (b) Every page of a notarial deed or certified copy thereof shall be consecutively numbered on the bottom-right, page 1 of the total number of pages, page 2 of the total number of pages and so on and so forth and any annex thereto shall be numbered on the bottom-right, page 1 of the total number of pages, page 2 of the total number of pages and so on and so forth. (c) Any date mentioned in the notarial deed or certified copy shall be in format DD/MM/YYYY. (d) The notarial deed or certified copy shall not contain any abbreviation, interlineation, superscription and any word erased or scratched out has to remain legible. (e) On the recto of every sheet, there shall be a blank margin of 3 centimetres on the left and one centimetre on the top, right and bottom except that on the first and last sheets, the top margin shall be 10 centimetres. (f) On the verso of every sheet, there shall be a blank margin of 3 centimetres on the right and one centimetre on the top, left and bottom. (g) The marginal entry shall be made at the end of the content of the original notarial deed or certified copy. [Issue 4] N37 – 10 Revised Laws of Mauritius (h) All annexes shall be placed at the end of the original notarial deed and be numbered consecutively on the bottom right, page 1 of the total number of pages, page 2 of the total number of pages and so on and so forth. (i) Where a notarial deed or certified copy thereof contains marginal corrections which may be handwritten and words erased or scratched out, it shall contain a statement to which the person filling the original shall affix his signature or his initials, setting out the number of marginal corrections made and the number of words erased or scratched out. [S. 13 amended by s. 23 (b) of Act 20 of 2011 w.e.f. 11 November 2011; s. 21 of Act 38 of 2011 w.e.f. 15 December 2011.]