Section 12: General meetings

12. General meetings (1) A general meeting of the Association shall be held once every 3 years, during January. (2) Extraordinary general meetings shall be called whenever desired by the Committee or upon a request of not less than one quarter of the members of the Association. (3) Every general meeting shall be presided by the Chairperson or, in his absence, by the Vice-Chairperson, and in the absence of both the Chairperson and the Vice-Chairperson, the ordinary members present shall appoint a Chairperson for the meeting from among themselves. (4) The Secretary of the Committee shall act as Secretary of the meetings and shall keep minutes of the proceedings which shall be signed by the Chairperson of the meeting and by the Secretary, and extracts of such minutes signed by the Chairperson of the Association and by the Secretary shall be prima facie evidence of all matters contained in them. (5) (a) All questions to be decided at a general meeting shall be decided by a show of hands. (b) A declaration by the Chairperson that a resolution has been carried or lost shall be conclusive unless a poll is demanded by at least 10 of the ordinary members present. (c) Each member shall have one vote and the Chairperson shall have an original as well as a casting vote. (6) The quorum for a general meeting shall be 25 members or one quarter of the membership, whichever is the smaller number. (7) Where there is no quorum, the Chairperson shall adjourn the meeting to such day, time and place as shall be notified to the members, and the meeting shall thereupon take place, irrespective of the number of members present. [Issue 1] A3 – 4