Section 19: Keeping of documents

19. Keeping of documents (1) Every employer shall keep at the place of work or at a place conveniently accessible to the Permanent Secretary the following documents and records— (a) every certificate issued in respect of the place of work by the Permanent Secretary under this Act; (b) the particulars of every accident, dangerous occurrence or occupational disease that has occurred at the place of work of which notice is required to be sent to the Director, Occupational Safety and Health under this Act; (c) all reports, registers, records and particulars required to be kept under this Act. (2) Any document or record referred to in subsection (1) shall be well preserved and made available for inspection by the Permanent Secretary for at least 5 years after the date of the document or the date of closure of the record as the case may be. (3) Notwithstanding subsection (2), the Permanent Secretary may direct an employer to preserve and make available for inspection, for a period of 30 years from the date of the last entry made in respect of every employee— (a) a document containing particulars of any occupational disease specified in the Fourteenth Schedule; (b) a register kept under section 78 (1). (4) An employer shall grant access to any document or record upon request made by a person who has an interest in the document or record. (5) An employer shall, with respect to any document or record specified in subsection (3), forward such document or record or both, to the Permanent Secretary, upon cessation of business, if such cessation occurs before the expiry of any period of 30 years from the date of the document or the date of closure of the record, as the case may be.